Trustee Cindy Blessing asked why classroom boxes that control air flow must be replaced. "There are no replacement parts" and air would become stagnant if they didn't work, Pitts pointed out. They are mounted in the ceiling above each classroom. "If we have to replace them one at a time,” it would be more expensive.
Doug Amberger asked about priorities if bids total over $2 million. Hunter listed the chiller, boiler and water heater. They should be installed at the same time because "there are efficiencies there."
Pitts was to meet with eight potential bidders March 18 to go over specifications. It's a no-change-order process, so bids will be stable and not fluctuate later, according to him.
Trustees voted to adopt three resolutions about the project, preliminary bond and reimbursements.
Superintendent Dr. Jim Roberts detailed Capital Projects Fund expenditures over the past few years. For possible future expansion, four properties near Batesville Intermediate School and Batesville Middle School have been purchased and money has been spent on building projects, such as the Batesville High School offices and media center renovation, and IT improvements.
In 2012, $1.07 million was spent on capital projects and in 2013, $592,438. As the 1:1 computer initiative began, "we had to learn how to put all the technology into place," he explained.
In fact, last year $323,700 or 55 percent was spent on tech, including upgrading the wireless infrastructure and 1:1: Apple Financial Services, $103,860; ENA, $42,054; Emerge IT Solutions, $33,878; Xerox, $32,418; CDW Government, $30,479; Apple Inc., $28,969; Office Shop, $27,317; and NWEA (computerized testing), $24,725.
As the General Fund balance has risen, the Capital Projects Fund balance has fallen, Hunter observed. "We focused always on the General Fund for the last several years, because that balance has been low … The Capital Projects Fund is made to go up and down" as dollars are accumulated for future projects, then spent.